Student Trainee (Administrative/Office Management)
This position is being filled under the Pathways Internship Program. The program is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities in agencies to explore Federal careers while still in school. The Internship provides managers a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to the curriculum studies or career goals while offering eligibility for non-competitive conversion to permanent employment upon completion. For more information on Internship opportunities within the Department of Veterans Affairs, please visit:
https:
//www.va.gov/EMPLOYEE/pathways-internship-program/. Major duties include, but are not limited to the following:
Perform a variety of clerical and record keeping duties associated with administrative support work Candidate will use VA computer programs as assigned by the supervisor in the performance of their duties Provides general clerical/administrative support coordination for the office. Performs a variety of record keeping, scanning, mailing and miscellaneous duties in a general medical facility Answering telephones, referring calls to appropriate staff members, working with visitors, and organizes general clerical activities in the office Communicates in a tactful and courteous manner with a wide variety of individuals with varying levels of understanding Work Schedule:
Monday-Friday, Part Time 20 hours per week To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2020. PLEASE READ THIS JOB ANNOUCEMENT AND ITS ENTIRETY! IT IS HIGHLY RECOMMENDED TO APPLY AND HAVE THIS OPEN WHILE APPLYING. Internship Program:
To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a half-time to full-time basis as defined by the institution in which you are enrolled. NOTE:
YOU MUST PROVIDE PROOF OF ENROLLMENT ON A HALF-TIME to FULL-TIME BASIS OR ACCEPTANCE OF ENROLLMENT AT THE TIME OF APPLICATION - FAILURE TO DO SO WILL RESULT IN LOST OF CONSIDERATION. This position will be filled at the GS- 4 grade level. To qualify, the applicant must first meet the minimum requirements listed above. Grade determination will be based on the below criteria. General
Experience:
You must haveone year or 52 weeks of general experience that equipped me with particular knowledge, skills, and abilities (KSAs) to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Examples of creditable general experience includes customer service, critical thinking, clerical or computer skills (This experience must be well documented in your resume or application package.) OR Education:
You must have completed two (2) full academic years of post-high school study (i.e., at least 60 semester hours or 90 quarter hours) or possess an associate's degree. NOTE:
TRANSCRIPTS MUST BE SUBMITTED WITH THE APPLCIATION MATERIALS. CONFERRAL OF DEGREE(S) EARNED SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S) OK. OR Combination of Education and
Experience:
When combining education and experience to meet the minimum requirements, first we determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Next determine the applicant's education as a percentage of the education required for the grade level. To determine if the applicant has met the minimum requirement, add the education percentage and experience percentage. The total percentage must equal or exceed 100 percent. One full academic year of undergraduate; graduate; vocational; trades; technical or high school education is the number of credit hours determined by the college, university or school to represent 1 year of full-time study. Academic year-- An academic year is computed as follows:
At the undergraduate level, successfully completed education that has not led to possession of a degree is credited based on its relationship to 120 semester hours or 180 quarter hours. For example, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education. Four years of progressive study or 120 semester hours meets the degree requirements. Additional credit cannot be given for duplicate course work. For study at a business or technical school, 36 weeks of study (20
classroom hours per week) is comparable to 1 academic year above high school. An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. When academic credit is expressed in contract months, units, or other terms that differ from conventional semester or quarter hours, it is the responsibility of the applicant to provide an interpretation of such credits from the appropriate institution in order to equate them to the semester or quarter hours specified in the standard. NOTE:
UNOFFICIAL TRANSCRIPTS OR OFFICIAL TRANSCRIPTS MUST INCLUDE IDENTIFIABLE INFORMATION NAME OF APPLICANT, NAME OF SCHOOL, DEGREE OR CERTIFICATE PURSUING AND NUMBER OF UNITS TAKEN OR TAKING. CONFERRAL OF DEGREE(S) SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S) OKAY. NO ASSUMPTIONS WILL BE MADE! In addition, within (120) days after an Intern's successful completion of course of a course of academic study, a VA facility may convert that Intern non-competitively from the Internship Program to a term or permanent position in the competitive service, provided that all terms of 5 CFR 362.204 are met and there is an available position. However, conversion is not mandatory or guaranteed. A minimum (2.0) cumulative Grade Point Average (GPA) per semester/quarter, in good standing with the education institution, must be maintained for the education institution, must be maintained for the education institution, must be maintained for the duration of this PATHWAYS excepted service appointment. GPA must be provided in the transcripts. Must be able to complete 640 hours of work experience prior to completing degree course work requirements to be considered for conversion. If selected, student must sign a Internship Program Participant Agreement and provide official transcripts at the end of each academic term. If selectee is converted, the student may be converted into a career ladder. You will be rated on the following Competencies for this position:
ClericalComputer SkillsCritical ThinkingCustomer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements:
Regular and recurring work is mostly sedentary involving sitting at a desk, although the position requires the ability to move from one geographic location of the facility to another. The incumbent works with a computer screen and keyboard. Some physical effort such as standing, walking, bending, occasional lifting, or prolonged sitting may be required.The incumbent may be exposed to walking to outlying areas. The work places no special physical demands on the employee.
Estimated Salary: $20 to $28 per hour based on qualifications.
https:
//www.va.gov/EMPLOYEE/pathways-internship-program/. Major duties include, but are not limited to the following:
Perform a variety of clerical and record keeping duties associated with administrative support work Candidate will use VA computer programs as assigned by the supervisor in the performance of their duties Provides general clerical/administrative support coordination for the office. Performs a variety of record keeping, scanning, mailing and miscellaneous duties in a general medical facility Answering telephones, referring calls to appropriate staff members, working with visitors, and organizes general clerical activities in the office Communicates in a tactful and courteous manner with a wide variety of individuals with varying levels of understanding Work Schedule:
Monday-Friday, Part Time 20 hours per week To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2020. PLEASE READ THIS JOB ANNOUCEMENT AND ITS ENTIRETY! IT IS HIGHLY RECOMMENDED TO APPLY AND HAVE THIS OPEN WHILE APPLYING. Internship Program:
To be eligible, applicants must be accepted for enrollment or currently enrolled and seeking a degree (diploma, certificate, etc.) in a qualifying educational institution, on a half-time to full-time basis as defined by the institution in which you are enrolled. NOTE:
YOU MUST PROVIDE PROOF OF ENROLLMENT ON A HALF-TIME to FULL-TIME BASIS OR ACCEPTANCE OF ENROLLMENT AT THE TIME OF APPLICATION - FAILURE TO DO SO WILL RESULT IN LOST OF CONSIDERATION. This position will be filled at the GS- 4 grade level. To qualify, the applicant must first meet the minimum requirements listed above. Grade determination will be based on the below criteria. General
Experience:
You must haveone year or 52 weeks of general experience that equipped me with particular knowledge, skills, and abilities (KSAs) to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Examples of creditable general experience includes customer service, critical thinking, clerical or computer skills (This experience must be well documented in your resume or application package.) OR Education:
You must have completed two (2) full academic years of post-high school study (i.e., at least 60 semester hours or 90 quarter hours) or possess an associate's degree. NOTE:
TRANSCRIPTS MUST BE SUBMITTED WITH THE APPLCIATION MATERIALS. CONFERRAL OF DEGREE(S) EARNED SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S) OK. OR Combination of Education and
Experience:
When combining education and experience to meet the minimum requirements, first we determine the applicant's total qualifying experience as a percentage of the experience required for the grade level. Next determine the applicant's education as a percentage of the education required for the grade level. To determine if the applicant has met the minimum requirement, add the education percentage and experience percentage. The total percentage must equal or exceed 100 percent. One full academic year of undergraduate; graduate; vocational; trades; technical or high school education is the number of credit hours determined by the college, university or school to represent 1 year of full-time study. Academic year-- An academic year is computed as follows:
At the undergraduate level, successfully completed education that has not led to possession of a degree is credited based on its relationship to 120 semester hours or 180 quarter hours. For example, 30 semester hours or 45 quarter hours is comparable to 1 year of undergraduate education. Four years of progressive study or 120 semester hours meets the degree requirements. Additional credit cannot be given for duplicate course work. For study at a business or technical school, 36 weeks of study (20
classroom hours per week) is comparable to 1 academic year above high school. An academic year of graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 academic year of full-time study. This determination is made based on normal course loads for a full year of study in the graduate program. If that information cannot be obtained from the school, 18 semester hours or 27 quarter hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. When academic credit is expressed in contract months, units, or other terms that differ from conventional semester or quarter hours, it is the responsibility of the applicant to provide an interpretation of such credits from the appropriate institution in order to equate them to the semester or quarter hours specified in the standard. NOTE:
UNOFFICIAL TRANSCRIPTS OR OFFICIAL TRANSCRIPTS MUST INCLUDE IDENTIFIABLE INFORMATION NAME OF APPLICANT, NAME OF SCHOOL, DEGREE OR CERTIFICATE PURSUING AND NUMBER OF UNITS TAKEN OR TAKING. CONFERRAL OF DEGREE(S) SHOULD BE PRESENT ON TRANSCRIPT(S). UNOFFICIAL TRANSCRIPT(S) OKAY. NO ASSUMPTIONS WILL BE MADE! In addition, within (120) days after an Intern's successful completion of course of a course of academic study, a VA facility may convert that Intern non-competitively from the Internship Program to a term or permanent position in the competitive service, provided that all terms of 5 CFR 362.204 are met and there is an available position. However, conversion is not mandatory or guaranteed. A minimum (2.0) cumulative Grade Point Average (GPA) per semester/quarter, in good standing with the education institution, must be maintained for the education institution, must be maintained for the education institution, must be maintained for the duration of this PATHWAYS excepted service appointment. GPA must be provided in the transcripts. Must be able to complete 640 hours of work experience prior to completing degree course work requirements to be considered for conversion. If selected, student must sign a Internship Program Participant Agreement and provide official transcripts at the end of each academic term. If selectee is converted, the student may be converted into a career ladder. You will be rated on the following Competencies for this position:
ClericalComputer SkillsCritical ThinkingCustomer Service Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements:
Regular and recurring work is mostly sedentary involving sitting at a desk, although the position requires the ability to move from one geographic location of the facility to another. The incumbent works with a computer screen and keyboard. Some physical effort such as standing, walking, bending, occasional lifting, or prolonged sitting may be required.The incumbent may be exposed to walking to outlying areas. The work places no special physical demands on the employee.
- Department:
0399 Administration And Office Support Student Trainee - Salary Range:
$31,208 to $40,569 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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